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smartpermit

Smartpermit does the hard work so you don’t have to. Our peer led parking permit allocation system manages all aspects of permit applications.

key features

Application

Application

Application

The application process is for new users to register for a permit. Existing permit holders or past applicants can login to their account and amend their details along with any vehicle changes.

The application form gathers all the usual details about the individual including address, contact details, job role and shift times. All details are securely stored and provide a final score on the applicant.

Once the application is processed a permit application is raised on the system. The application can be reviewed by the management team. Then it is their decision to issue or reject a permit based on the information supplied. If a permit is rejected, then the applicant has the opportunity to make an appeal.

Permit

Permit

Permit

A successful permit application can be printed and issued which displays a visible permit type, expiry date, vehicle registration(s) and approved parking location. Permits can be designed and printed directly from the system. The permit includes an encrypted QR Code containing the permit credentials that can be scanned by car park enforcement officers for validation. Permits can also be revoked if any issues have been raised against an applicant.

Travel Planning

Travel Planning

Travel Planning

For non-permit holding staff alternative options of travel can be provided to assist with traveling to and from work.

Through the data that is collected during the application process car share options can be assessed for staff who join the scheme; those who live near each other, have similar shift patterns and working times.

When a permit is rejected and if car sharing is not possible then public transport options can be evaluated. Bus routes, rail options and cycle lanes can all be provided as an alternative. If bike grants are available to members of staff, then this can also assist when providing alternative travel options.

Appeal

Appeal

Appeal

An applicant can raise an appeal if their permit application gets rejected. The appeal process is designed to be fair, allowing the applicant to write why they should have a permit. They can also request a supporting appeal by specifying a colleague or manager to support their appeal, there is a time window for this response.

Once the appeal has been submitted it is checked by an administrative user before it is processed and passed onto the panel for a decision. The system will send an email to random panel members to approve or reject the appeal. All panel decisions result in a unanimous appeal approval or rejection.

Enforcement

Enforcement

Enforcement

The QR Code printed on the permit can be scanned by an enforcement officer to view details about the permit holder. The QR Code is an encrypted ID and can only be deciphered using our own Android Application. Enforcement can also log and gather evidence of non-permit holders, store registrations and identifying repeat offenders. Penalty Charge Notices (PCN's) can be raised against a permit holder or vehicle. All actions are fully audited.

Secure Data

Secure data

Secure data

Siso takes data protection incredibly seriously and has always gone above and beyond to meet the latest standards and regulations. As this is the case, we have been fully GDPR compliant since it was adopted by the European Parliament in 2016.

It has been a simple migration over to UK GDPR as we have had everything in place from the outset. Data security is paramount to you which means it is paramount to us too.

Dynamic Ui

Dynamic web user interface

Dynamic web user interface

Smartpermit’s Interface is a responsive design that is simple to use but still contains core functionality.

The smartpermit interface allows staff to access their data on the go, meaning they can view and keep updated with travel plans, see the status of applications and interact on which ever device they wish.

Reporting

Auditing & Reports of almost all data

Auditing & Reports of almost all data

Easily create reports to view your data and statistics.

Smartpermit has extensive real-time reporting tools included. Every record of the smartpermit system has the facility to filter and export data to either Excel or PDF.

We generate bespoke reports on request.

Full graphical reports represent the data clearly and can be emailed & exported in any format.

How can we help you?