Skip links

Key Features

Smarthub has a comprehensive set of tools and features within the core system to make asset management as simple as possible.

Smarthub is used primarily as a student booking software and room booking software and helps with stock audit and tracking needs, so whatever your institution, you can keep on top of things with a fully functioning asset system you can rely on.

See below for all of Smarthub’s digital asset management software features.

Equipment bookings

Equipment bookings

Our powerful online system works 24×7 from any location using either PC or app to find and book equipment or rooms.

Rules & permissions mean only the people whom you allow get access. Specified training or risk assessments can be required before being able to collect – all configurable by you at an asset, family or group level.

Asset management

Asset management

All assets and equipment can be set to be ‘bookable’ or ‘non-bookable’ and can have maintenance schedules set against them to ensure that they are always usable.

Timetabling

Timetabling

Smarthub’s timetabling utility is a lightweight, easy-to-use timetabling tool that seamlessly integrates into resource booking.

It can be used to integrate with existing timetabling systems via our API so that student bookings of equipment and spaces can be synchronised with your existing academic timetabling solution.

Tariffs and fines

Tariffs and fines

The platform can allocate tariffs for lending of individual assets, and we can connect to various payment gateways to collect monies due. Fines can also be issued based on rules you set for individual assets or users.

Consumables

Consumables

The system can be used to track consumables, reduce the stock levels as they are used, and notify personnel of a reorder situation. The consumables feature is highly flexible and can be connected to third-party payment gateways.

COSHH

COSHH

COSHH was introduced to control the exposure of employees to hazardous substances. Smarthub allows COSHH assessment to record the hazards and risks from substances in a workplace.

Risk assessments

Risk assessments

An integrated module enables risk assessment forms to be quickly produced, linked to bookings and approved by lecturers. You can evaluate at-risk groups, upload documents and manually input or choose risks from a default list. Forms can be customised and configured to suit your specific needs.

Maintenance tools

Maintenance tools

Powerful management reporting shows response times and KPIs, aiding productivity and turnaround of equipment. It covers ad-hoc breakdowns and can schedule planned maintenance jobs. Documents, PAT testing and calibration results can be stored alongside technician notes, parts and costings.

Notifications

Notifications

Smarthub has an integrated communications module, allowing equipment or rooms to be assigned to technicians so that maintenance or other tasks can be notified automatically.

Barcoding and tagging

Barcoding and tagging

Smarthub works effectively with 3rd party barcode scanning devices, smart card readers and RFID technology. Smarthub includes all the facilities necessary to produce and print barcode labels.

Payments & Fines

Payments & Fines

Credits and token features can be utilised against equipment bookings. Smarthub allows payments calculations for lending, non-collection, late return, damage charges and consumables connecting to your payment gateway provider.

Reporting

Reporting

A reports tool allows you to create reports in excel and chart, with over 75 pre-built templates covering various topics. Once you have decided which reports you to require, you can then get them to be automatically generated and emailed to people on a specific date you set. Every grid in Smarthub has the facility to filter and export data to either Excel or CSV.

Connectivity

Connectivity

Smarthub has preconfigured ways to connect to various devices, including Tablets, to digitally display and sign booking forms. Webcams to take photos of equipment and users, Mobile barcode scanners and Printers for self-adhesive barcode labels.

Room booking

Room booking

The room utilisation tool allows you to attach equipment to your room booking, assign technicians, leave specific instructions for staff and even order catering. You can select a room layout, specifying the number of assets, such as required tables and seats and facilities.

Staff utilisation

Staff utilisation

Smarthub can combine staff, asset bookings, room bookings, events and maintenance jobs, so that staff and resources work efficiently and effortlessly together.

Asset auditing

Asset auditing

Catalogue your capital assets in a flexible format, creating unlimited asset entries with full specification and technical details. Review stock levels for your organisation in an easy-to-find centralised place. Record condition of assets and the financial implications involved to reduce unnecessary purchasing and save budgets.

Projects

Projects

Projects can be created so that equipment can be made exclusively for students on that project and ringfenced for the period of the project.

Training tools

Training tools

The system has an interactive training feature that students can use to pass online training courses. Training records are created against each user and the equipment they are allowed to use.

Portable appliance testing

Portable appliance testing

Assets due for testing can be quickly identified with Job costing, invoicing and electronic certificates generated for professional presentation to your clients. You can Import PAT test data from various testing devices directly into Smarthub’s PAT suite.

Book a demo

Book a demo

Book a demo, or contact us today to start using Smarthub.

Trusted by…

“I have to say we’ve looked at a few systems and SiSo has been rock solid. Bernie and his team are incredibly responsive and open to new ideas and also sharing best practise. Their support has been exemplary and to be honest I can’t recommend them highly enough. Since we’ve migrated, I don’t think we’ve looked back.”

Ange Ferguson
Ange Ferguson
Technical Support Manager, Faculty of Arts, Design and Social Sciences, Northumbria University